Senior Executive Assistant

Requisition ID:  25412
Job Location(s): 

Ames, IA, US

Job Description

Senior Administrative Assistant supporting Sales, Customer Claim Handling, Application Engineering, Research & Development, and Application Development Center functions in Ames Iowa.  This position reports directly to the Director of Application Engineering. 

Responsible for coordinating events, maintaining records, and general administrative support to multiple functional areas in the Ames, Iowa office of Danfoss Power Solutions

Job Responsibilities

Responsibilities for this position include, but are not limited to, the following: 

  • Organize and assist in all aspects of preparation for customer visits, team events, and trainings including reserving conference rooms or venues, ordering food, working with facility staff for event furnishings, and other materials as needed.
  • Coordinate the distribution of Service Bulletins to Danfoss customers. 
  • Create, update, maintain and organize training records for internal and external trainings using current and legacy training database tools.
  • Organize Microsoft Teams meetings, Microsoft Teams Live events and teleconference support, room requirements and other meeting items as needed
  • Collaborate with other administrative staff at the executive and non-executive level as necessary.
  • Prepare and edit confidential correspondence, communications, presentations and other documents using Microsoft Office
  • Arrange complex and detailed travel plans, itineraries, hotel, airline and other transportation and facility bookings.

Background & Skills

  •  4-7 years’ experience assisting in an international environment
  • Ability to work productively in a fast-paced, team-oriented environment
  • Detail-oriented with excellent organization and planning skills
  • Project / Event management experience strongly preferred
  • Self-motivated and able to work well independently

Qualifications

  • Bachelor’s degree or equivalent experience
  • Proficiency in Microsoft Office Suite: Outlook, Word, PowerPoint and Adobe, with familiarity or willingness to learn Excel and PowerBI
  • Ability to learn new computer software programs like SAP, SharePoint, Concur, Yammer, Salesforce, among others, to perform various administrative and maintenance duties.
  • Excellent written, oral and communication skills in English, other languages are welcome

Danfoss – Engineering Tomorrow

At Danfoss, we are engineering solutions that allow the world to use resources in smarter ways – driving the sustainable transformation of tomorrow. No transformation has ever been started without a group of passionate, dedicated and empowered people. We believe that innovation and great results are driven by the right mix of people with diverse backgrounds, personalities, skills, and perspectives, reflecting the world in which we do business. To make sure the mix of people works, we strive to create an inclusive work environment where people of all backgrounds are treated equally, respected, and valued for who they are. It is a strong priority within Danfoss to improve the health, working environment and safety of our employees.

 

Following our founder’s mindset ‘action speaks louder than words’, we set ourselves ambitious targets to protect the environment by embarking on a plan to become CO2 neutral latest by 2030.

 

 

Danfoss is an EO employer and VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected category.

 

Danfoss engineers solutions that increase machine productivity, reduce emissions, lower energy consumption, and enable electrification.

Our solutions are used in such areas as refrigeration, air conditioning, heating, power conversion, motor control, industrial machinery, automotive, marine, and off- and on-highway equipment. We also provide solutions for renewable energy, such as solar and wind power, as well as district-energy infrastructure for cities.

Our innovative engineering dates back to 1933. Danfoss is family-owned, employing more than 40,000 people, serving customers in more than 100 countries through a global footprint of 95 factories.
 

 

Danfoss engineers solutions that increase machine productivity, reduce emissions, lower energy consumption, and enable electrification.

Our solutions are used in such areas as refrigeration, air conditioning, heating, power conversion, motor control, industrial machinery, automotive, marine, and off- and on-highway equipment. We also provide solutions for renewable energy, such as solar and wind power, as well as district-energy infrastructure for cities.

Our innovative engineering dates back to 1933. Danfoss is family-owned, employing more than 40,000 people, serving customers in more than 100 countries through a global footprint of 95 factories.
 

 


Nearest Major Market: Ames
Nearest Secondary Market: Des Moines